Purpose
To clarify the process required when requesting a change of personal information to employee records.

Scope 
All employees of Green River College.

Definitions

Policy 

Procedure 

  1. All employee requests for contact information changes must be made via the Human Resources website under “Employee Contact Information”. Instructions are provided next to the Employee Contact Information link under “Instructions”.
  2. Employee records will be created according to the name on the employee's social security card, which must be presented for payroll purposes upon the first day of employment.
  3. Name changes will not be made to any Green River employee's records until a Social Security Card documenting the change has been presented to the Office of Human Resources.
  4. Employee requests for contact information changes will be shared with the Benefits
    Manager for insurance records.

Specific Authority 

Law Implemented

History of Policy or Procedure

Draft: January 24, 2004
Adopted: April 5, 2005
Revised: November 29, 2016; June 1, 2017; March 12, 2026
Reviewed by: President's Staff
Contact: Tracy Sabo, Human Resources Consultant 3, Ext. 6631, tracy.sabo@greenriver.edu
President's Staff Sponsor: Staci Whitehouse, Executive Director of Human Resources, Ext. 3320, hr@greenriver.edu