Supervisor Guide

Student Employment Supervisors home page

The Student Employment Program serves students, faculty, and staff by providing employment opportunities for Green River College students.

Supervisors are responsible for student worker(s) for the duration of employment, per start and end dates indicated on the student’s Employment Authorization form. Supervisory roles further require understanding and following student employment program guidelines and hiring process; this includes creating a job description, advertising the position on Handshake, conducting interviews, submitting complete employment authorization form and job application materials, and approving timesheets following the payroll schedule. 

Institutional Work Grant Employment Authorization forms must be signed by all parties, including budget authorities. The Dean of Student Life must authorize Institutional Work Grant hires for all student programs outside of Academic Divisions. Academic Division's Chair and Dean must authorize Institution Work Grant hires for Instruction. For list of Academic Division's Dean and Chair please see the Academic Divisions - Green River College web page.
 
Work Study Employment Authorization forms will be initiated by request after a job offer has been accepted.

Supervisors are required to complete Student Employment Supervisor Training annually – prior to hiring student workers through the Student Employment Program.

Supervisors must wait for work approval from the student employment specialist before allowing student to begin working. This email confirms hiring paperwork has been completed. The students start date will be agreed upon after hiring paper is complete.

STUDENT EMPLOYMENT FORMS

Institutional Work Grant Employment Authorization 
Student Employment Application
Student Employment Closure Report

TUTORIALS

ctcLink How to View and Edit Payable Time
ctcLink How to Approve Payable Time
Handshake How to Join or Create a GRC Employer Account
Handshake How to Post a Job

ADDITIONAL INFORMATION

Sample Job Description – Office Assistant, GRC Financial Aid
Job Description Template
Timesheet Guidelines for Student Workers
2024 Payroll Schedule

Student Employment Program Manual