Associated Students of Green River College Bylaws 

 

ARTICLE I: PURPOSE 

Section 1. The purpose of the Associated Students of Green River College (ASGRC) is to act as a voice for the student body of Green River College (GRC) and as a bridge for students and faculty and staff to connect so they can work on making GRC a more inclusive, collective, and diverse community. The ASGRC Executive Board shall be the only representative of the students officially recognized by the club Board of Trustees. 

ARTICLE II: MEMBERSHIP 

Section 1. All students currently enrolled at GRC shall be members of the ASGRC with the privilege of holding office and voting in any special election process. Students registered for six or more units of college class work at GRC shall be eligible to hold Executive officer positions. 
 

ARTICLE III: EXECUTIVE OFFICERS 

Clause 1. Executive Positions  

Section 1. The ASGRC Executive officers are comprised of the President, Finance Coordinator, Marketing Coordinator, Advocacy Coordinator, and Student Involvement Coordinator. 

Section 2. The ASGRC Executives are selected during the spring Selection Process 

Section 3. The term of office for all Executive positions shall be one academic year (fall to spring).  

Clause 2: Qualifications 

Section 1. Candidates for ASGRC Executives must have completed at least one full-time quarter by the end of winter quarter in the academic year the selections are held.  

Section 2. Candidates for executive positions must have a cumulative GPA of 2.50 at the time of selections, as well as throughout their term of office. They must also be enrolled in at least 6 credits each quarter during their term of office. 

Section 3. The ASGRC Executives must complete leadership training prior to the beginning of fall quarter.  

Clause 3: Selection 

Section 1. Candidates for ASGRC Executive positions must apply via the application process announced on the Green River College Website, on the Campus Life Canvas Page, and via flyers on campus.  Application materials will be offered both digitally and in paper format.  

Section 2. After completion of the application, the candidate must schedule an interview with the ad hoc Selection Committee, which consists of the current ASGRC Executive Board, at least three at-large students, and the Director of Student Life or designee.  

Section 3. The ad hoc Selection Committee will make appointments before the end of the Spring Term.   

Clause 4: Duties 

Section 1. The ASGRC Executives shall be responsible for the execution of all legislation.  

Section 2. The ASGRC Executive members are required to attend all scheduled ASGRC Executive Board meetings. 

Section 3. It shall be the duty of the ASGRC President to: 

  1. Be the Voice of Student Government.
  2. Represent the Student Voice and present a monthly report at Board of Trustee Meetings.
  3. Plan, delegate, and evaluate, set goals, and create ideas, tone, and direction.
  4. Appoint committees and task forces.
  5. Coordinate with the Student Life Office and plan for Executive Officer transition for the coming academic year.
  6. Co-Chair the Commencement Speaker Committee with the Director of Student Life or designee.
  7. Attend all Washington Community and Technical College student Association (WACTCSA) meetings.
  8. Serve as a member of the College Council. 

Section 4. It shall be the duty of the Advocacy Coordinator to: 

  1. Actively work to represent the voice of the student body.
  2. Host opportunities, in events and sessions, to hear the needs of the Green River College student community.
  3. Be the Washington Community and Technical College student Association (WACTCSA) representative for GRC and attend all WACTCSA meetings.
  4. Serve as a voting member on the Technology Fee Committee.
  5. Serve as a member of the Gator’s Care committee.
  6. Serve as a member of the College Council.
  7. Coordinate Voter registration efforts on campus with the Director of Student Life. 

Section 5. It shall be the duty of the Finance Coordinator to:  

  1. Chair the Club Funding Council.
  2. Chair the 522 Budget Development Committee.
  3. Review usage of the 522 budget on a monthly basis.
  4. Perform the duties of ASGRC President in the event the President position is absent or vacant.
  5. Serve on the GRC Technology Fee Committee.
  6. Review all governing documents of the Club Funding Council in conjunction with the Assistant Director of Student Life.
  7. Recruit Club Funding Council Members with the ASGRC Executive Board.  

Section 6. It shall be the duty of the Student Involvement Coordinator to:  

  1. Co-chair the Club Council with the Assistant Director of Student Life.
  2. Serve as a Voting Member of the Club Funding Council.
  3. Organize and host events on behalf of ASGRC.
  4. Attend meetings of other groups/departments (GAB, ISA, etc) to help coordinate student involvement efforts.
  5. Help Clubs to complete paperwork for Budget Requests.
  6. Serve as a voting member on the Commencement Speaker Committee. 

Section 7. It shall be the duty of the Marketing Coordinator to:  

  1. Spread the word of ASGRC to all students.
  2. Create and execute a Marketing Plan for ASGRC.
  3. Oversee the social media presence of the student government.
  4. Oversee event marketing for ASGRC and for clubs.
  5. Attend Club Funding Council as a non-voting member.
  6. Work collaboratively with the Student Life Promotions Assistant. 

Clause 5: Appointed Officers 

Section 1. The ASGRC Secretary position shall be filled by the Student Life Program Specialist. The duties of the Secretary shall be to handle and keep on file all ASGRC correspondence, reports, and minutes. For specific duties, refer to the job description on file in the Student Life Office.  

Section 2: The Director of Student Life shall hold all the Parliamentarian duties. The duties of the Parliamentarian shall be to make sure that Parliamentary Procedure, as defined in Robert’s Rules of Order Newly Revised and the ASGRC Bylaws, is adhered to during Executive meetings.  

 

ARTICLE V: Standing Committees 

Cause 1: Club Funding Council 

Section 1. The Club Funding Council meets to determine the usage of the Club Programming Fund. 

Section 2. Voting members of the Council are:  

  1. Finance Coordinator (Chair – Non-Voting)
  2. Student Involvement Coordinator
  3. Three (3) Club leaders appointed by the ASGRC Executive Board 
  4. Five (5) students appointed by the ASGRC Executive Board 
  5. Marketing Coordinator (Non-Voting)
  6. Assistant Director of Student Life (Non-Voting) 

Section 3. The ASGRC Executive Board shall appoint students to serve on the Club Funding Council for the duration of the academic year. The Executive Committee must make the appointments by the end of the previous Spring Quarter. If an appointed position becomes vacant, the Executive Committee shall appoint another student to fill the vacancy. 

Section 3. The regular meetings of the Club Funding Council shall meet each Tuesday during the academic year, except during finals and breaks from the fall to spring academic year 

Section 4. Attendance to the weekly Club Funding Council meeting is mandatory for all council members 

Section 5. The Club Funding Council shall use Robert’s Rules of Order to govern each meeting 

Section 6. The Club Funding Council will use a simple majority to approve funding requests 

Section 7. The Club Funding Council will not approve business unless a quorum of 6 voting members is present 

Section 8. Any appeals of funding requests denied by the Club Funding Council will go to the ASGRC Executive Board for consideration. 

Clause 2: Technology Fee Committee 

Section 1. The Technology Fee Committee meets to determine the Technology Fee budget as well as if the technology fee needs to be changed. The following ASGRC members are required to be a member of the committee: 

  1. Finance Coordinator
  2. Advocacy Coordinator
  3. Three students appointed by the ASGRC Executive Board 
  4. ASGRC President – non-voting 

Section 2. The ASGRC Executive Board shall appoint three students to serve on the Technology Fee Committee for the duration of the academic year. The Executive Board must make all three appointments by the end of fall quarter. If an appointed position becomes vacant, the Executive Board shall appoint another student to fill the vacancy.  

Section 3. The Technology Fee shall be reviewed and approved by the ASGRC Executive Board at least every two (2) years. Any changes in the Technology Fee must be voted on and approved by the ASGRC Executive Board .  

Clause 3: Commencement Speaker Committee 

Section 1. Voting members of the Commencement Speaker Committee are:  

  1. Representing the student body
    1. ASGRC President (Co-chair)
    2. Student Involvement Coordinator
    3. Two (2) students appointed by the ASGRC Executive Board 
  2. Representing staff and administration
    1. One (1) staff member appointed by the ASGRC Executive Board 
    2. One (1) faculty member appointed by the ASGRC Executive Board 
    3. The Director of Student Life (Co-chair) 

Section 2. The ASGRC Executive Board shall appoint two (2) students to serve on the Commencement Speaker Committee that will not apply to be the Commencement Speaker. The ASGRC Executive Board must make all appointments by the end of the third full week of spring quarter. If an appointed position becomes vacant the Executive Committee shall appoint another student to fill the vacancy.  

Section 3. If a student on the Commencement Speaker Committee would like to apply to be the Commencement Speaker, that student will be replaced by another student appointed by the Executive Board.  

Clause 4: Ad Hoc Committees 

Section 1. Committees shall be formed, when necessary, to facilitate the working of the student body. An Ad Hoc Committee is a temporary committee, appointed by the President, for the purpose of completing a specified task or objective. Upon satisfactory completion of such, the committee will be dissolved.  

Section 2. The ASGRC President may appoint Ad Hoc Committees and will report to the Executive Board the purpose of the Ad Hoc Committee and the membership of these committees. These committees do not need to be ratified by the ASGRC Executive Board.  

Section 3. The Committee chairperson shall be responsible for: 

  1. Representing the committee to the ASGRC Executive Board 
  2. Running the meetings
  3. Selecting non-voting members, upon approval of the committee 

ARTICLE VI: MEETINGS 

Clause 1: Executive Meetings 

Section 1. Regular meetings of ASGRC Executive Board will be open to the general public unless an Executive Session is convened by the ASGRC President for any reason allowed under the Open Public Meetings Act (RCW 42.40.110).  

 

Section 2. The regular meetings of the ASGRC Executive Board shall meet each Thursday at 4 pm for a business meeting, except during finals and breaks, during the academic year (fall to spring).  

Section 3. Special meetings may be called at the request of the ASGRC President with at least 24 hours’ notice to all members of the Executive Board.  

Section 4. The ASGRC Constitution, ASGRC Bylaws, 522 Budget, and Financial Code will be distributed to all members of the ASGRC Executive Board  during summer training.  

Section 5. Minutes will be recorded by the ASGRC secretary and will be posted for review in the Office of Student Life and on the Green River College website.  

Clause 2: Voting 

Section 1. Any member of the ASGRC Executive Board will have the right to vote on any motion on the floor. 

Section 2. A special absentee ballot may be utilized by Executive Board members who are not present at weekly or special meetings. This in no manner shall excuse the Executive from the missed meeting or change the attendance policy. 

  1. A document stating how that Executive would vote on each prospective bill may be given to the ASGRC Secretary prior to the normal Executive voting procedures. Absentee ballots presented after the vote on that issue has been taken shall not be counted. 
  2. The document must be signed by the absent Executive and sealed in an envelope when presented to the ASGRC Secretary. Unsealed or unsigned ballots shall not be accepted. 
  3. At the time of the vote, the ASGRC President shall open the sealed ballot, count the vote, and announce to the ASGRC Executive Board how the absent Executive voted.  

ARTICLE VII: CLUBS 

Clause 1: Recognition Process 

Section 1. Any organized group of students wishing to be recognized by the ASGRC and GRC must complete a New Club Proposal Form. The Assistant Director of Student Life will be responsible for processing New Club Proposal Forms and granting recognition.  

Section 2. A club wishing to make any modification to its recognition, including name, advisor, or purpose, must submit a request to the Assistant Director of Student Life for recognition modification.  

Section 3. The club renewal process will begin during the spring quarter for the following academic year and recognized groups will need to fill out the renewal of recognition paperwork and submit it to the Assistant Director of Student Life.  

Clause 2: ASGRC Club Requirements  

Section 1. In order to be considered for recognition as an ASGRC club the group must be: 

  1. Open to all ASGRC members without further qualifications. Recognized groups may not charge dues as a condition of participation for members. If a group has individual national dues it should not require students to belong to the national organization in order to be a member of the recognized club on campus.
  2. Be compatible with the mission of GRC
  3. Have a staff or faculty advisor 

Section 2. Clubs must maintain active status by meeting the following requirements:   

  1. Show six (6) or more active students
  2. Submit a new club proposal form or renewal form each spring or fall for the academic year
  3. Have at least two Executive members 

Clause 3: Funding 

Section 1. Clubs must submit their Event Proposal forms to the Assistant Director of Student Life at least five (5) weeks in advance of their event. They must then meet with the Club Funding Council to present their funding request. The Club Funding Council will make decisions on the request and report their decisions during the next scheduled ASGRC Executive Board meeting. 

Section 2. Clubs can submit a funding proposal for under $50 through the Assistant Director of Student Life for an immediate approval. Clubs are allowed to submit a $50 or less proposal each quarter of the academic year, but their annual spending from this process may not exceed $150. 

Clause 4: Mandatory Meetings 

Section 1. All groups are required to attend all meetings of the Club Council unless otherwise approved by the Assistant Director of Student Life.  

Section 2. The Assistant Director of Student Life and the ASGRC Student Involvement Coordinator shall be the Co-Chairpersons of the Club Council. 

Section 3. The Club Council shall meet at least one time per quarter during the academic year.  

Section 4. All clubs shall attend mandatory training as determined by the Assistant Director of Student Life. 

Clause 5: Suspended Clubs  

Section 1. The Assistant Director of Student Life shall have the power to suspend the active status of any group that fails to: 

  1. Attend two (2) consecutive meeting of the Club Council
  2. Register the names of its officers with the Assistant Director of Student Life
  3. Conduct a program for one year
  4. Comply with its purpose and mission, actual or implied, as interpreted by the Assistant Director of Student Life
  5. Comply with or deliberately violates ASGRC or GRC policies 

Section 2. Such action by the Assistant Director of Student Life may be appealed to the ASGRC Executive Board.  

Section 3. Suspended clubs shall not be eligible to receive ASGRC budget subsidization, have any calendar dates, or conduct any business in the name of ASGRC for one (1) academic year.  

ARTICLE VIII: RULES AND REGULATIONS 

Clause 1: Interpretation and Enforcement of ASGRC Constitution and Bylaws 

Section 1. The ASGRC President shall have the authority to interpret the ASGRC Constitution and the Bylaws. 

Section 2. The ASGRC President shall be responsible for the enforcement of the ASGRC Constitution and Bylaws. 

Section 3. Requests to Executive Board to change the Bylaws shall be submitted in writing to the ASGRC President, stating the matter being questioned and the portion of the Constitution or Bylaws which there is alleged to be a conflict. 

Section 4. The ASGRC President shall, within five (5) academic days of the receipt of the request, issue notice to the members of Executive Board, calling for a session. Sessions shall be held within 15 academic days of issuance of the notice.  

Clause 2: Review of ASGRC Selected Officers 

Section 1. The ASGRC Secretary or delegate has the authority to review qualifications of all Executive Officers of the ASGRC each quarter. The ASGRC Secretary or delegate will review: 

  1. Total accumulated credit hours and/or
  2. Records of attendance of an ASGRC Executive at Executive Board meetings or
  3. GPA status 

Section 2. The information described in Section 1 shall be provided to the ASGRC President 

Section 3. All such information shall be considered confidential. 

Clause 2: Removal of Officers 

Section 1: If an ASGRC Executive fails to meet one or more of the qualifications or standards listed above, and/or the listed requirements for their position, the ASGRC Executive will be placed on probation. This entails:  

  1. Meeting with the ASGRC advisor/s to establish a plan of action to return to active status.  
  2. The probation will last for one quarter, at which point the advisor and student will meet to determine successful completion of probationary period. 
  3. Probation terms shall remain confidential and part of student employee file. 
  4. Probation status may include reduction of position responsibilities and hours available to work. 
  5. If the plan of action is successfully completed, the student shall be taken off probation. 
  6. If probation is not completed satisfactorily and the student and advisor mutually agree that there was a strong attempt and positive improvement, the student may stay on probation an additional quarter.
  7. Failure to satisfactorily complete the action plan, may result in removal from the board. 
  8. The ASGRC advisor/s may remove a member at any time if the situation is exceptionally egregious, a violation of the Green River College Student Code of Conduct or violation of Green River College employee policies.  

Section 2: Grounds for disciplinary action / removal include but are not limited to: Breach of the student code of conduct, repeated violation of the office conduct code, failure to complete assigned tasks, abuse of ASGRC materials or equipment, failure to fulfill job description.   

Clause 3: Appeals 

Section 1. Appeals of the ASGRC Executive Board Meeting rulings shall be considered by the College Disciplinary Board.  

ARTICLE IX: AMENDMENTS OF THE BYLAWS 

Section 1. The ASGRC Executive Board shall make, review, and propose ASGRC Bylaws changes for constitutionality, once reviewed, the changes will follow Article IX of the ASGRC Constitution. 

ARTICLE X: DATE TO TAKE EFFECT 

Section 1. All the alterations to the ASGRC Bylaws by the ASGRC Executive Board shall become effective immediately upon approval unless a longer duration of time is added to the motion .  

Section 2. All changes or alterations of the ASGRC Bylaws that are typographical, spelling or formatting in nature are to be done by the ASGRC Secretary without the formality of Executive Board deliberation.